Publish, Export & Share
Create, revoke and remove share links
Share a guide under the project's access rules and stop access when the link is no longer needed.
Last updated 1 min readWritten by iTrustech Apps
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Before you start
- A guide you can access and a project policy that allows share links.
- Open the guide's Publish page and find Share link.
- Check that project policy permits sharing. Select the available expiry option.
- Choose Create share link, or Copy active link if an active link already exists.
- Test the link in a separate browser session before distributing it. Confirm the recipient sees the intended guide and access requirements.
Use Copy to copy an active link. Choose Revoke, then Revoke link in the confirmation to stop access. Regenerate opens a separate confirmation with Regenerate link; review it because recipients will need the new link.
Expired or revoked links can offer Remove. Check Remove share link record?, then choose Remove record to clear the inactive record. Use Revoke to stop an active link. Project policy can also pause sharing.
Important
Use Revoke to stop an active link. Remove only clears an inactive link record from the list.
Revoking access cannot recall files someone already downloaded. Review download policy before sharing, and follow your team's process for withdrawing distributed documents.
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Page history1 change
- feat: deliver guide authoring, help centre and workspace improvements (#42)iTrustech Apps