Skip to content

Updated Help: clearer starting points, editor recovery guidance and Chinese learning tools.See what changed

Help Centre

Publish, Export & Share

Share a guide with password protection

Configure the project's sharing rules, then verify the recipient experience.

Source reviewed
Reading preferences
Loading reading and learning preferences…
On this page

Before you start

  • Sign in as the project administrator.
  • Decide who should open shared links and whether downloads should be allowed.

Set the project sharing policy

Review sharing and accessExample with sample data
Example with sample data: the project's Sharing & access settings control share links, guests and password protection. Password protection is off in this example; enable it and set a password when required.

Review sharing and access

Open image in new tab
Project Sharing and access settings with Share link, Guest access and Password protection switches and Save access settings.

Example with sample data: the project's Sharing & access settings control share links, guests and password protection. Password protection is off in this example; enable it and set a password when required.

  1. Open the project, choose Settings, then Sharing & access.
  2. Enable Share link for the project.
  3. Enable Password protection and enter a password that satisfies the displayed requirements.
  4. Review Guest access. With it on, people with the link can open it subject to password and expiry; with it off, recipients must be signed-in project members.
  5. Choose Save access settings and wait for confirmation. To control downloads, open Settings → Security, review Allow downloads and choose Save security settings.

Permission

Only the project administrator can change these settings. They can affect shared links for multiple guides in the project.

Create and test the share link

  1. Open the guide's Publish page and create or copy its share link.
  2. Open the link in a separate browser session that has not already passed its password check.
  3. Confirm the access prompt and enter the password. Check that the guide and available downloads match the project policy.
  4. Send the password through an appropriate separate channel. Revoke the link from Publish when access is no longer required.

Project-wide settings

These controls belong to the project and can affect more than one guide. Review existing shared guides before changing the policy. Password protection does not grant project membership or editing access.

Need help with this?Public contact formReport an article issue